Datathon Rules

Eligibility 

  • All participants must register.
  • Registration is mandatory and space limited. Once a team is accepted, they will be notified by email within approximately two weeks of registering their interest.
  • Judges are not eligible to participate in the Innovation Challenge. They may assist teams as mentors during the planning / development phase. 
  • There is no country restriction, but and winners are responsible for paying any taxes on the prize winnings. 

Team Formation 

  • Teams can consist of 1-5 members. Exceptions can be made for teams to have more than five members on a case–by–case basis.  
  • Changes to team members are not permitted after Friday, June 21st at 11:00 AM ET.  

Project Development 

  • Entrants have the opportunity to participate in a pre-event webinar in May to learn about the problem. Accepted participants will receive an invitation to this webinar. 
  • Teams will be provided synthetic datasets at 11:15 AM the day of the event. The datasets provided are simulated representations of actual clinical trial datasets. These datasets were created expressly for this event to provide teams with a useful tool to test and utilize for their solution. 
  • The output of the Innovation Challenge may be code, pseudocode or a written plan of the solution presented to the judges.
  • No development may start before the actual date and time of the event. Any teams that violate this rule will be automatically disqualified.  
  • Any software development tools and/or programming language can be used for the event.
  • To ensure a level field for all contestants, all code, if coding is created, must be created only at the event. You are permitted to use publicly developed and openly licensed APIs for your project.
  • Project design/assets should conform to the Creative Commons License agreement standard or are freely available and you have permission or license to use them. Proof of permission must be given upon request.
  • A team can submit only one entry for the Innovation Challenge. Participation at the Innovation Challenge is subjected on a “per-team” basis meaning you are not allowed to be on more than one team at the event.
  • Any intellectual property developed during and within the scope of the Innovation Challenge are considered open source and licensed under one of the licenses referenced in https://opensource.org/licenses.
  • The license selected by the team must be clearly listed in code (page per page) or a generic page announcing the license the application adheres to. The public code used inside your application should also list the licenses the code is subjected to.
  • A team can use multiple licenses in the application.
  • A team may not code applications that violate the code of conduct

Prize Money

(Updated as of 14 June 2019)
Prize Delivery: Prize money will be split equally among the team members. A monetary Prize will be mailed to the winner’s address, only after receipt of the Required Forms.
Failure to provide correct information on the Required Forms, or other correct information required for the delivery of a Prize, may result in delayed Prize delivery, disqualification, or forfeiture of a Prize.
C. Prize Delivery Timeframe: Within 45 days of the receipt of the Required Forms to support@vivli.org
D. Fees & Taxes: Makers are not bound to pay any fees or taxes in order to participate in the datathon.
Winners (and in the case of Team or Small Organization, all participating members) are responsible for any fees associated with receiving or using a prize, including but not limited to, wiring fees. Winners (and in the case of Team or Small Organization, all participating members) are responsible for reporting and paying all applicable taxes in their jurisdiction of residence (federal, state/provincial/territorial and local). Winners may be required to provide certain information to facilitate receipt of the award, including completing and submitting any tax or other forms necessary for compliance with applicable withholding and reporting requirements. United States residents are required to provide a completed form W-9 and residents of other countries are required to provide a completed W-8BEN form. Winners are also responsible for complying with foreign exchange and banking regulations in their respective jurisdictions and reporting the receipt of the Prize to relevant government departments/agencies, if necessary. THE POSTER, ADMINISTRATOR, AND/OR PRIZE PROVIDER RESERVE THE RIGHT TO WITHHOLD A PORTION OF THE PRIZE AMOUNT TO COMPLY WITH THE TAX LAWS OF THE UNITED STATES OR OTHER POSTER JURISDICTION OR THOSE OF A WINNER’S JURISDICTION IF SUCH ARE BOUND BY APPLICABLE LAW TO WITHHOLD THE TAXES DUE FOR PRIZES OFFERED DURING CONTESTS.

Code of Conduct