Guidance for researchers on preparing a DMSP and sharing NIH-funded data
The NIH has updated its policies on data management and sharing (DMS). Effective January 25, 2023, the NIH DMS policy applies to most research funding by the NIH, and requires all applicants planning to generate scientific data to prepare a DMS Plan (DMSP) that describes how they will manage and share data. An effective DMSP requires thoughtful planning, preparation, and execution. We’ve compiled information and resources here to support every step of the process.
How to prepare a DMSP
The DMSP is a set of principles and guidelines that outline requirements for sharing data generated by NIH-funded research. It includes six major elements:
- A description of the data type
- Related tools, software, and/or code
- Common data standard that will be applied to the data
- Information about data preservation, access, and associated timelines
- Factors affecting access, distribution, or reuse of data
- Overview of how compliance with plans for management and sharing will be managed
The DMSP should also include information about direct costs required to support the activities outlined in the Plan.
Vivli has a step-by-step guide to understanding each of these elements and items to consider when developing a DMSP. We also have a customizable DMSP exemplary language available for download and adaptation, which includes sample text as well as guidance on preparing and submitting a budget as part of the DMSP.
Fill out the form below to access all the DMSP Guidance provided by Vivli.
How to choose the right repository to share your data
To enable the implementation of the updated DMS policy, NIH has supported the establishment of the Generalist Repository Ecosystem Initiative (GREI). GREI is a collaboration of seven established generalist repositories who are working together to develop consistent standards and processes to facilitate sharing and reuse of data from NIH-funded studies. As part of preparing a DMSP, researchers will have the opportunity to review repository options and choose the one that best aligns with their needs. Vivli is part of the GREI initiative. The Vivli platform is the only GREI repository that focuses on sharing completed clinical research data at the individual participant level. To assist in considering these options, NIH has prepared guidance on selecting a data repository.
Once your grant is approved – what next?
How to submit studies to Vivli for data sharing
If you’ve decided that Vivli is the right repository for your study data, great! We’ve developed a straightforward and efficient submission process, and we’ve got detailed guidance on how to submit your data and a checklist when you’re ready to begin the process to share your data.
| Resource | Description | |
|---|---|---|
| Vivli Study Submission Guide | How to submit studies for sharing via the Vivli platform | Download PDF |
| Study Submission Checklist | A checklist of all information needed for the submission of a study | Download |
Further questions?
Email Vivli at support@vivli.org and we will be delighted to assist you.